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Personal Assistant to the Senior Director DLTE

Stellenbosch University | Stellenbosch, Western Cape | ZA

Welcome to the Latest Job Vacancies Site 2025 and at this time we would like to inform you of the Latest Job Vacancies from the Stellenbosch University with the position of Personal Assistant to the Senior Director DLTE - Stellenbosch University which was opened this.

If this job matches your qualifications, please send your application directly through our latest Job site. Indeed, every job is not easy to apply because it must meet several qualifications and requirements that we must meet in accordance with the standard criteria of the Company who are looking for potential candidates to work. Good job information Personal Assistant to the Senior Director DLTE - Stellenbosch University below matches your qualifications.

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Duties/Pligte
  • Providing reception and administrative support to the Senior Director and the team, including diary and schedule management;
  • Assisting with the administration of meetings, e.g. agenda, minutes, actions;
  • Assisting with document management, including the drafting, formatting and collation of relevant documentation and presentations;
  • Establishing and maintaining accurate digital databases;
  • Making travel, transport and accommodation arrangements for the Senior Director;
  • Timeous and effective assistance with relevant registrations, e.g. conferences;
  • Timeously liaising with various internal and external service providers to ensure the effective functioning of the office;
  • Independently handling enquiries addressed to the office of the Senior Director;
  • Assisting with financial administration, including purchase orders, SUNFin payments, and reporting;
  • Assisting with logistical arrangements of relevant events and workshops.
  • Verskaf ontvangs- en administratiewe steun aan die Senior Direkteur en die span, onder meer deur dagboeke en skedulering te bestuur;
  • Verleen bystand met die administrasie rakende vergaderings, bv. agendas, notules en aksiestappe;
  • Verleen bystand met dokumentbestuur, onder meer die opstel, formatering en samestelling van tersaaklike dokumentasie en aanbiedings;
  • Vestiging en instandhouding van akkurate digitale databasisse;
  • Tref reis-, vervoer- en verblyfreëlings vir die Senior Direkteur;
  • Verleen betyds en doeltreffend bystand met tersaaklike registrasies, byvoorbeeld vir konferensies;
  • Skakel betyds met die onderskeie interne en eksterne diensverskaffers om te verseker dat die kantoor doeltreffend funksioneer;
  • Onafhanklike hantering van navrae wat aan die kantoor van die Senior Direkteur gerig is;
  • Verleen bystand met finansiële administrasie, onder meer aankoopbestellings, SUNFin-betalings en verslagdoening;
  • Verleen bystand met logistieke reëlings vir tersaaklike geleenthede en werksessies.
Job Requirements/Pos Vereistes
  • At least an NQF level 6 administration or secretarial qualification, plus five years relevant experience in administrative support at managerial level;
  • Proven ability to communicate effectively in the multilingual and multicultural environment in English and another official South African language;
  • The ability to liaise with individuals at management and other levels, both within and outside the University;
  • The ability to build and maintain relationships in order to gain support for initiatives and objectives;
  • Proven ability to effectively use office software, e.g. the Microsoft Office suite;
  • Proven financial administration experience;
  • The ability to function under work and time pressure without compromising accuracy and efficiency;
  • Excellent time management skills;
  • The ability to express ideas clearly, concisely and persuasively in writing;
  • Excellent verbal and written communication skills in at least English and one other official South African language;
  • High-level organisational abilities;
  • Demonstrable initiative in the performance of the required tasks.
  • Administratiewe of sekretariële kwalifikasie op minstens NKR-vlak 6, en vyf jaar toepaslike ervaring van administratiewe ondersteuning op bestuursvlak;
  • Die bewese vermoë om doeltreffend in n meertalige en multikulturele omgewing te kommunikeer in Engels en nog n amptelike Suid-Afrikaanse taal;
  • Die vermoë om met persone op bestuurs- en ander vlakke, binne sowel as buite die Universiteit, te skakel;
  • Die vermoë om verhoudinge te kweek en in stand te hou ten einde steun vir inisiatiewe en doelstellings te verwerf;
  • Die bewese vermoë om kantoorsagteware, soos die MS Office pakket, doeltreffend te gebruik;
  • Bewese ervaring van finansiële administrasie;
  • Die vermoë om onder werks- en tyddruk te funksioneer sonder om akkuraatheid en doeltreffendheid in te boet;
  • Uitmuntende tydsbestuursvaardighede;
  • Die vermoë om idees duidelik, bondig en oortuigend op skrif te stel;
  • Uitmuntende mondelinge en skriftelike kommunikasievaardighede in minstens Engels en een ander amptelike Suid-Afrikaanse taal;
  • Hoëvlak-organisasievaardighede;
  • Bewese inisiatief in die uitvoering van die vereiste take.
Recommendation/Aanbeveling
  • Relevant experience of working within the higher education environment;
  • Relevant experience of working within a project management environment;
  • Thorough knowledge of Stellenbosch Universitys administrative and financial systems.
  • Toepaslike ervaring in die hoëronderwysomgewing
  • Toepaslike ervaring in die projekbestuursomgewing;
  • Deeglike kennis van die Universiteit Stellenbosch se administratiewe en finansiële stelsels.

Information :

  • Company : Stellenbosch University
  • Position : Personal Assistant to the Senior Director DLTE
  • Location : Stellenbosch, Western Cape
  • Country : ZA

How to Submit an Application:

After reading and knowing the criteria and minimum requirements for qualifications that have been explained from the Personal Assistant to the Senior Director DLTE job info - Stellenbosch University Stellenbosch, Western Cape above, thus jobseekers who feel they have not met the requirements including education, age, etc. and really feel interested in the latest job vacancies Personal Assistant to the Senior Director DLTE job info - Stellenbosch University Stellenbosch, Western Cape in 2025-03-15 above, should as soon as possible complete and compile a job application file such as a job application letter, CV or curriculum vitae, FC diploma and transcripts and other supplements as described above, in order to register and take part in the admission selection for new employees in the company referred to, sent via the Next Page link below.

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Post Date : 2025-03-15 | Expired Date : 2025-04-14

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