Executive Assistant (Virtual Clients)

• Expiration date: 3 December 2024
• Location: Remote
• Job Title: Executive Assistant (Virtual Clients)
• Salary: R16,800
• Education Level: High School / Matric
• Job Level: Graduate
• Minimum Experience: 0 - 1 Years

About The Executive Space:

The Executive Space (TES) is a dynamic virtual executive assistant agency that partners with independent contractors to provide top-tier administrative support to a diverse range of clients both nationally and internationally.

We pride ourselves on delivering exceptional service through innovative solutions, professional excellence, and personalized client care.

Our mission is to support business executives in maximizing their productivity and achieving their goals, all while maintaining a flexible and empowering work environment.

Position Overview:

We are looking for motivated and highly organized Virtual Executive Assistants to join our team. As a VEA, you will be responsible for providing comprehensive administrative support to our clients, managing various tasks such as calendar and email management, travel planning, project coordination, and more.

This role is ideal for individuals who are proactive, detail-oriented, and committed to delivering outstanding service in a virtual environment.

Key Responsibilities:

• Calendar Management: Coordinate and manage client schedules, including scheduling meetings, appointments, and events.
• Email Management: Organize, prioritize, and respond to client emails, ensuring timely communication and task completion.
• Project Management: Assist with the planning, execution, and monitoring of various client projects, ensuring deadlines and deliverables are met.
• Travel Planning: Arrange travel logistics for clients, including booking flights, accommodations, and creating detailed itineraries.
• Document Preparation: Create, edit, and format documents, presentations, and reports as needed.
• Client Communication: Serve as the main point of contact for clients, maintaining professional and effective communication at all times.
• Research & Data Entry: Conduct research and manage data to support client projects and business needs.
• Social Media & Marketing Support: Assist with scheduling social media posts, content creation, and basic graphic design tasks as required.

Requirements:

• Proven experience as an Executive Assistant, Virtual Assistant, or in a similar role.
• Strong organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and Google Workspace (Docs, Sheets, Calendar).
• Experience with project management tools (e.g., Trello, Asana) is a plus.
• Ability to work independently with minimal supervision, while being a team player.
• Strong attention to detail and problem-solving skills.
• High level of professionalism, discretion, and confidentiality.

What We Offer:

• A collaborative and supportive work environment.
• Flexible working hours.
• Competitive compensation based on experience and performance.
• Opportunities for professional growth and development.
• Access to a variety of client projects across different industries.