Creditors / Admin Controller

• Expiration date: 23 April 2025
• Location: Stellenbosch, Western Cape
• Job Title: Creditors / Admin Controller
• Education Level: Diploma
• Job Level: Intermediate
• Minimum Experience: 3 - 5 Years

Duties and Responsibilities:

• Creditors Management
  • Maintain, monitor and manage an accurate creditors book.
  • Processing of supplier invoices, expenses and payments in a timely manner.
  • Credit cards (reconciliations, verifications of all slips, posting and ID recharges).
  • Reconciliation of Expense Claims, checking accuracy of slips and send for approval.
  • Distribute Cell phone statements internally for approval.
  • Reconcile creditors accounts and manage claims/queries.
  • Maintain good supplier relationships and liaise with suppliers to ensure timely settlement of accounts.
  • Liaise with Logistics team to ensure accurate and complete data is captured.
  • Assist Senior Financial Accountant with cashflow calculations.
• Banking
  • Preparation of all Foreign payments, liaison with the bank to ensure payments meet all requirements and tending to any related queries.
  • Manage all CODs, reimbursement claims and once-off payments and prepare payments.
  • Manage cashflow on bank accounts and transfer money between Current and Depositor accounts.
  • Load payments to growers on banking platforms and process data on accounting platforms.
• General Ledger Bookkeeping
  • Reconcile intercompany transactions.
  • Transactional accounting, posting of journals and account reconciliations.
  • Calculating month end provisions relating to outstanding supplier invoices and credit card transactions.
• Debtors & Customer Collections
  • Maintain, monitor and manage an accurate debtors book.
  • Process customer invoicing in a timely manner.
  • Prepare, review & send customer statements.
  • Reconcile customers accounts and manage claims/queries.
  • Inter-company recharges and reconciliations.
  • Prepare weekly debtor ageing reporting & summarise status of each outstanding balance.
  • Liaise with customers to ensure timely debt collections.
• Ad hoc customer related administrative tasks (Responding to email/ in-house queries).
• Data processing on excel to perform necessary checks that initiate weekly grower payment cycle. Release incoming funds on banking platforms.

Requirements:

• Formal Accounting qualification (Diploma / Degree).
• Drivers Licence (essential).
• Job-related experience.
• Commercial experience (3 years).
• ERP system experience (3 years).
• Inventory/Export systems experience - desirable.