Personal Assistant

Management Level Administrative Job Description & Summary At PwC, our people in business services and support focus on providing efficient and effective administrative support to enable smooth operations within the organisation. This includes managing schedules, coordinating meetings, and handling confidential information. Those working as assistants and office support at PwC will provide high-level administrative support to senior executives, including managing their schedules, coordinating meetings, and handling confidential information. You will play a crucial role in maintaining smooth operations and effective communication within the organisation. In our changing world, you are expected to deliver high-quality work that enables your teams and/or clients. You create a positive working environment, and build relationships quickly and easily. You are curious, anticipate and address the needs of others, and look to fully understand each task before assisting in the most appropriate way. You are organised, and work collaboratively and efficiently, staying energised even when faced with challenges or ambiguity. Examples of the skills, knowledge, and experiences you need to lead and deliver value at this level include but are not limited to: Apply a learning mindset, take ownership of your development, and share and adopt best practices to continuously upskill yourself and others. Conduct yourself in a professional manner and take responsibility for your work and commitments. Actively listen, check your understanding, interpret and respond appropriately. Tailor your communication style and method based on your audience. Organise and prioritise information and tasks to achieve efficient and effective outcomes. Suggest new ideas or solutions when problems and/or opportunities arise. Adapt to meet the changing needs, processes and assignments of your teams and/or clients. Learn and apply professional and technical standards (e.g. refer to specific PwC tax and audit guidance), uphold the Firms code of conduct and independence requirements. About the role To provide an efficient and accurate executive administrative and operational support service to the Banking department and partner/s for the smooth operation of the business. At the Administrative level, youll work as part of a team of problem solvers, helping to solve complex business issues from strategy to execution. PwC Professional skills and responsibilities for this management level include but are not limited to:

• Conduct self in a professional manner and take responsibility for work and commitments.
• Flex approach to meet the changing needs of teams and clients.
• Identify and make suggestions for improvements when problems and/or opportunities arise.
• Learn about business needs are changing and consider the impact on services provided.
• Take action to stay current with new and evolving technology.
• Handle, manipulate and analyse data and information responsibly.
• Communicate with empathy and adapt communication style to meet the needs of the

situation and audience.

• Anticipate the needs of others and take appropriate action.

Description • Embrace different points of view and welcome opposing and conflicting ideas.

• Uphold the firms code of ethics and business conduct.

Essential skills and experience

• Minimum 5 years administrative support within a professional services firm

Required qualifications • Matric

• Bookkeeping / Executive secretarial diploma

Desirable skills or attributes • Microsoft Office

• Preparation of professional correspondence
• Preparation of executive packs and presentations
• Ability to communicate with high-level individuals.

Responsibilities • Diary Management for Partners

• Setting up of meetings and minute taking
• Completion of time and expense claims for Partners
• Travel bookings - flights, accommodation, and car hire (local and international)
• Compilation and typing of proposals, presentations, and general correspondence
• Other ad hoc personal tasks for the directors
• Co-ordinate team events/ meetings/Provide administrative support to Associate Directors/Senior Managers and Managers within the Banking teams

Operations Support • Downloading of engagement risk reports for the team - circulating and attending to queries raised

• Running of Job Costing reports for the line of service leader and providing any other

information as required

• Combine report month end and present to Management
• Send out YTD utilization report month end
• Attending resource requests from other offices - eg. Stock count requests
• Resolving conflicts on jobs from Talent Link perspective
• Running of Reports pertaining to Talent link:

• Provide some admin support to ADs

• Meet and orientate new joiners to the firm and to the team
• Process contractors invoices (submit time on Oracle, complete requisition and send to

finance for payment)

• Client Billing requests when required to
• Credit notes when required to
• Ensure payments are made for membership and training fees

Travel Requirements Up to 20% Available for Work Visa Sponsorship? No Job Posting End Date April 8, 2025