Creditors Clerk

AREAS OF RESPONSIBILITY:

• Maintenance of accounts payable records
• Daily Export of Dolfin listing of Goods Received Vouchers and Goods Returned Slips and importing to Pastel Evolution (AP Interface)
• Ensure that supplier invoices are processed timeously and accurately.
• Ensure that all supplier invoices have corresponding WW PO and are validated by GRNs prior to posting.
• Liaise with Procurements/Buyers /receiving /stores with regard to invoices queries. (48 Hour Turnover)
• Ensure that all supplier invoices have proper vat and address details of both parties.
• Ensure that all invoices are stamped with a received stamp and captured stamp.
• File supplier invoices received and posted.
• Flag debit balance accounts to the creditors supervisor.
• Supplier statement reconciliations and supplier payments
• Reconcile supplier statements received to underlying accounts payable records.
• Follow up with vendors for any missing statements not received.
• Ensure that agreed rebates and discounts are accurately deducted on supplier reconciliations, including new store discounts where applicable
• Resolve any disputes/queries between supplier statements and accounts payable records with suppliers timeously and in a professional manner.
• Provide completed supplier reconciliations to the creditor supervisor timeously.
• Populate the payment batch file in respect of applicable month-end or intra-month payments accurately with amounts due for payment per vendor.
• Stamp invoices and EFT payments stubs with PAID stamp.
• Ensure a complete and accurate understanding of supplier payment terms.
• Ensure all suppliers are paid in accordance with payment terms.
• Assist other creditors clerks where necessary with creditors reconciliations.
• Reporting
• Prepare weekly and monthly reports: age analysis, vendor payment analysis and other adhoc reports as required by management.

Other / ad-hoc

• Assist with Ad-hoc Finance tasks.
• Assist with running Dolfin reports needed for monthly Management Accounts
• Conversion of Stock and Sales Journal and Expense Journal as per Dolfin for import to Evolution

JOB SPECIFICATIONS

• Grade 12/ Matric
• Accounting and bookkeeping experience
• Computer Literacy in MS Office, particularly Excel
• Knowledge of Pastel Evolution will be advantageous.
• Retail experience is essential.
• 5 years creditors clerk experience

OFFER:

Remuneration based on a ‘cost to company model and performance incentives.

All permanent team members are required to join the companys provident fund and risk benefit.

Medical aid options are available.

20 days annual leave

Birthday leave

Team member discounts on in-store and online purchases

Ongoing learning and development through our in-house Wellness Training Academy and supplier training.

Opportunities to be involved in CSI initiatives, events, and experiences (environmental and social)

Job Type: Full-time

Pay: R10 000,00 - R15 000,00 per month