Personal Assistant

FirstRand | Johannesburg, Gauteng | ZA

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Job Description To provide a comprehensive and effective secretarial support role to the relevant managers and teams Stakeholder relationship management ...

Job Description To provide a comprehensive and effective secretarial support role to the relevant managers and teams Stakeholder relationship management
  • Build and maintain professional working relationships with all stakeholders, displaying excellent abilities to initiate dialogue, listen, advise, influence and negotiate to achieve win-win outcomes
  • Initiate meetings with key stakeholders to track progress, manage expectations and ensure stakeholders’ requirements are delivered
  • Preserves relationships despite airing conflicting views and seeks mutual gains when addressing conflicts
  • Anticipates consequences and adapts problem solving based on continual feedback
  • Act speedily to resolve problems, queries and complaints
  • Adapt communication styles to meet the needs of different audiences
Diary management and coordination
  • Schedule appointments for immediate managers and teams, ensure there are no diary clashes and that everyone knows where they need to be and when
  • Co-ordinate refreshments, lunches, etc. for manager(s), teams, clients, workshops and events
  • Plan ahead to schedule recurring events
  • Screen and respond to both calls and emails, escalating to management where necessary
  • Maintain confidentiality
  • Demonstrate assertiveness when necessary when prioritizing demands, recognizing when situations require flexibility and sensitive handling
  • Co-ordinate client-facing functions
  • Co-ordinate staff functions
Travel coordination
  • Co-ordinate all local and international travel arrangements for staff
  • Plan ahead and ensure that Visas. Flights and accommodation are booked well in advance
  • Assist the team in obtaining the relevant vaccinations and medications from the travel clinic when required
  • Demonstrate assertiveness when necessary when prioritizing demands, recognizing when situations require flexibility and sensitive handling
Secretarial support
  • Provide comprehensive secretarial services to manager(s) and team, including logging fault calls, printing, scanning, typing, graphic presentations and filing
  • Draw up agendas and ensure they are effectively distributed
  • Prepare and distribute relevant documentation
  • Ensure all communications are clear, concise, complete, free of errors and delivered on time
  • As per the updated distribution list, ensure relevant people receive management information within agreed deadlines
  • Ensure files are kept in order and easily accessible
  • Manage the teams generic presentation and bios and ensure that they are kept updated
Office administration
  • Support and assist business as required, for example
  • Assisting the finance department with the processing of invoices and credit card expense claims
  • Assisting with verification and authorisation of invoices
  • Co-ordinating ordering of stationery, coffee, water, paper for the photocopies, newspaper subscriptions, etc
  • Co-ordinating ordering refreshments for meetings
  • Routing / escalating/resolving queries as required
  • Assist Human Capital with the loading of mobile and data requirements for new employees
Management of ad hoc requests and projects
  • As required, take responsibility for any request/project requested y management and/or the team
Job Details Application Closing Date 28/03/24 All appointments will be made in line with FirstRand Group’s Employment Equity plan. The Bank supports the recruitment and advancement of individuals with disabilities. In order for us to fulfill this purpose, candidates can disclose their disability information on a voluntary basis. The Bank will keep this information confidential unless we are required by law to disclose this information to other parties.

Information :

  • Company : FirstRand
  • Position : Personal Assistant
  • Location : Johannesburg, Gauteng
  • Country : ZA

How to Submit an Application:

After reading and knowing the criteria and minimum requirements for qualifications that have been explained from the Personal Assistant job info - FirstRand Johannesburg, Gauteng above, thus jobseekers who feel they have not met the requirements including education, age, etc. and really feel interested in the latest job vacancies Personal Assistant job info - FirstRand Johannesburg, Gauteng in 14-02-2024 above, should as soon as possible complete and compile a job application file such as a job application letter, CV or curriculum vitae, FC diploma and transcripts and other supplements as described above, in order to register and take part in the admission selection for new employees in the company referred to, sent via the Next Page link below.

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Post Date : 14-02-2024

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