Administrator - Chemical and Soil Mapping

We are SGS - the worlds leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity. Our 93,000 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world.

MAIN PURPOSE OF THE JOB

General administration within SGS NviroCrop, especially related to chemical and soil mapping.

RESPONSIBILITIES

• Obtaining order forms from new clients once scheduling is received and relaying to contractors when work can commence.
• Requesting the opening of new clients in BOSS
• Requesting the opening of orders in BOSS and relaying order numbers to the lab
• Follow up the progress of Chemical and Soil mapping fieldwork scheduled on a weekly basis (Make sure that all data is received for work scheduled)
• Receiving of Chemical mapping GPS data from contractors, the checking thereof and handle data related enquiries.
• Co-ordinating the sending of samples from remote areas and from the office to the lab and following up on a regular basis that samples were received by the lab.
• Sending details of Chemical soil samples, analysis and clients info to the lab.
• Handling of queries from the lab regarding chemical mapping samples.
• Handling of queries from the contractors / Agriculturalists regarding chemical mapping and related admin.
• Send combined GPS data and lab results to GIS and Agriculturalists for further processing and recommendations.
• Completing the Chemical and Soil Mapping sections of the Business Info Worksheet.
• Weekly fieldwork report on Chemical and Soil Mapping to Management
• Arrangements for Nampo and other marketing related tasks.
• Other divisional tasks as requested.

Key Performance Indicators:

• Work must be done systematically and with the highest level of accuracy.
• Turn-around time of receiving, checking and sending out data is of the utmost importance.
• All queries to contractors and the lab must be done in a professional and friendly manner.
• Adhere to all quality and safety requirements of the SGS management system.
• Perform any other reasonable tasks as assigned by direct line manager.

SPECIFIC AUTHORITIES

• Cease the use of any equipment that may be deemed to constitute a safety hazard or enter hazardous environments without the necessary knowledge and protection and report the situation to higher authority to take action.
• Cease to carry on with work that may affect the quality (integrity) of services and report the situation to higher authority to take action.
• Initiate a formal improvement request when a deviation of the system occurs, possible improvements are identified or when nonconformity is identified.
• Any person has the right to refuse to perform work that may damage the environment in an imminent and serious way and to report such a situation.

Education

• National Senior Certificate with Mathematics and Physical Science.
• Computer literacy in Excel, Word and Outlook
• Formal administrative or financial back round preferable.

Experience

• At least 5 years experience in administration or finance. Preferably in the Agricultural sector. (Working with farmers)

Competencies

• Excellent telephone etiquette
• Good interpersonal skills
• Must be able to work systematically and under pressure.
• Must be able to solve problems and queries independently.
• English and Afrikaans (Read, write and speak)
• Drivers license