Procurement Administrator

Mammoth Technologies is looking for a Procurement Administrator to assist with the Stores Department at our Rosslyn Branch. The Candidate will be responsible for managing and coordinating procurement processes to ensure the timely and cost-effective acquisition of goods and services. This role supports the procurement department by handling administrative tasks, maintaining supplier relationships, and ensuring compliance with company policies and regulations.

Duties & Responsibilities

Manage End-To-End Procurement Process:

• Process procurement requests from internal departments.
• Track and follow up on orders to ensure timely receipt of goods and services

Supplier Relationship Management:

• Maintain regular communication with suppliers, ensuring that any issues regarding quality, pricing, or delivery are addressed quickly and effectively

Maintain Accurate Procurement Documentation:

• Maintain an organized and up-to-date procurement filing system, ensuring all purchase orders, supplier contracts, and communication are stored accurately and can be easily retrieved for audits or reports.
• Review and verify the accuracy of procurement documents before submission for approval to ensure compliance with company policies and procedures.

Ensure Timely Delivery of Goods and Services:

• Communicate with suppliers to confirm delivery schedules and resolve any discrepancies related to orders.

Inventory and Stock Level Management:

• Regularly assess inventory levels to ensure stock is sufficient for operational needs and reorder items before stock runs low.

Requirements:

Education:

• High School Diploma or equivalent.

Experience:

• 1-2 years of experience in procurement, purchasing, supply chain, or administrative roles.

Knowledge:

• General Business Administration
• Enterprise Resource Planning (ERP) Systems
• Procurement Processes & Procedures
• Documentation & Reporting Standards
• Knowledge of ERP systems, procurement software, and MS Office (Excel, Word, etc.).

Skills:

• Typing Speed: 40-50 WPM
• Request for Quotation (RFQ) Handling (Entry Level)
• Communication Skills, both verbally and in writing, at a high level.
• Proficient at reviewing documents

Abilities:

• Demonstrated ability to manage multiple procurement requests simultaneously
• Able to communicate clearly and efficiently with team members, suppliers, and management at all organizational levels
• Proven ability to review procurement documents (e.g., purchase orders, invoices) meticulously to prevent errors, ensuring compliance and avoiding discrepancies.

Advertisement Expiry Date: 01/04/2025

Job Types: Full-time, Permanent

Ability to commute/relocate:

• Rosslyn, Gauteng: Reliably commute or planning to relocate before starting work (Required)

Education:

• High School (matric) (Required)

Experience:

• Procurement Administration: 2 years (Required)

Language:

• English (Speak, read and Write) (Required)

Location:

• Rosslyn, Gauteng (Required)

Application Deadline: 2025/04/01