Business Coordinator (Aviation)

• Expiration date: 25 September 2024
• Location: Germiston, Gauteng
• Job Title: Business Coordinator (Aviation)
• Salary: R35,000
• Education Level: Diploma
• Job Level: Senior
• Minimum Experience: 8 - 10 Years

The Business Coordinator provides comprehensive support to the Managing Director, ensuring efficient operations and facilitating effective communication across the company.

This role is crucial in maintaining seamless business coordination, functions and supporting the strategic objectives of the organisation.

Job Responsibilities:

• Manage schedules, appointments, and travel arrangements for the Company.
• Prepare and manage correspondence, reports, and documents.
• Organise and coordinate meetings, including preparing agendas and taking minutes.
• Assist in planning and executing projects, ensuring timely delivery and adherence to objectives.
• Monitor project progress and provide regular updates to the Managing Director.
• Coordinate with internal and external stakeholders to ensure project requirements are met.
• Support the Company in maintaining and enhancing client relationships.
• Assist in preparing proposals, presentations, and contracts.
• Handle client inquiries and provide accurate information promptly.
• Implement and maintain efficient office procedures and workflows.
• Support the Managing Director in strategic planning and decision-making processes.
• Monitor and report on operational performance metrics.
• Facilitate effective inter-company communication.
• Ensure follow-up on action items and maintain momentum on key initiatives.
• Keep the wider team updated on business calendar events, activities and initiatives.
• Maintain and update company records and databases.
• Prepare and manage documentation related to business operations and client interactions.
• Assist in the preparation of strategic reports and presentations for executive meetings.
• Assist in budget preparation and expense tracking.
• Support financial reporting and analysis tasks.
• Coordinate with the finance department for timely processing of invoices and payments.

Qualifications & Experience:

• Bachelors degree / Diploma in business administration, project management or a related field.
• Proven experience in a coordination or administrative role.
• Strong understanding of business operations and processes.

Skills & Attributes:

• Ability to work collaboratively with different teams and departments
• Self-starter and drive to work independently when needed
• Exceptional verbal and written communication skills in English
• Strong ability to organize, prioritize, and manage multiple tasks efficiently
• Keen attention to detail with a focus on accuracy and quality
• Strong social and technical networking skills within the industry
• Proactive problem-solving skills with the ability to think critically and make decisions
• Flexibility and adaptability to work in a dynamic and fast-paced environment
• Excellent time management skills to meet deadlines and handle competing priorities