Accounts Payable Team Leader

Description:

Manage Accounts Payable Clerks on payments and controls of Trade creditors within time frame set.

Requirement:

• Minimum Grade 12 or NQF level 4
• Four years work related experience
• Deadline and result driven
• Assertiveness, pro-active and excellent communication skills
• Attention to detail and ability to spot risks and opportunities
• Computer literacy - advance Microsoft Excel skills
• Staff management experience
• Must be able to work under pressure
• Numeric Skills

Administration

Manage that all Suppliers invoices and Store documents are received and processed correctly on the system

Ensure all unmatched invoices (PPV and SRE) are correctly distributed to relevant Departments and Stores and resolved timeously

Manage RFC reports, to ensure all RFCs are correct and forwarded to Supplier weekly

Review and approve all reconciliations on BEST system

Ad hoc duties to be completed if and when required by Management

Ensure all vendor queries and disputes are resolved as per Supplier terms

Prepare weekly / monthly ad hoc AP Vendor listing for payment run

Ensure all documents are correctly filed and sent to Warehouse

People Management

Ensure that all new employees are trained and certified within their positions within 3 (three) months of joining the Company / Department.

Ensure succession planning is in place and that there is at least1 (one) certified Back-up for each key position within the Department.

Manage employees through on-the-job training, constructive guidance, counselling, and discipline.

Ensure monthly Staff meetings are held.

Ensure scheduling of staff is planned to prevent any staff shortages in the Department (Leave, Time Off etc.)

Customer Service

Assist with and resolve Suppliers and other internal Customer queries and complaints.

Pro-active communication with suppliers and internal Customers to resolve disputes relating to Supplier terms and conditions

Reporting

Biweekly performance criteria reporting to Line Management

Weekly performance criteria with Clerk

Drive for results

• Achieves set targets and completes work accurately and at the required standard
• Delivers best practice quality/ standards as established in the company
• Makes an effort to follow through on commitments

Solve Problems

• Identifies problems and seeks root cause
• Resolves problems and escalates issues accordingly using relevant information available in own department and operational work environment to resolve problems

Make Decisions

• Makes decisions within framework of company policies and within set time lines
• Makes decisions giving due consideration to consequences of the decision made in area of responsibility
• Implements decisions made in line with agreed processes and policies

Plan

Plans within framework of operationally/department policies and procedures

Manage Performance

• Follows through on commitments made and deliver on them to achieve set objectives and targets
• Takes accountability for own and or subordinates actions and implements corrective action where required

Handle Pressure

• Handles pressure well and is consistent in controlling own responses irrespective of time/or workload pressures
• Remains focused and rational by not showing frustration or anger when resisted and displays self-confidence when dealing with difficult situations
• Calms others who are expressing frustration or anger
• Assists others to deal constructively with difficult situations
• Persists in realising work objectives even in difficult or adverse circumstances

Manage Change

• Manages planned changes that may be brought about as a result of internal and or external circumstances
• Ensures that the department responds to the changing environment and stakeholders needs and expectations"

Assert Authority

• Gets ones point across with credibility and self-confidence ensuring adherence to policies despite work pressures experienced
• Asserts self during interpersonal situations
• Maintains and projects confidence, even in adverse circumstances
• Makes a positive personal impact that is clear and concise for the audience
• Facilitates open, direct two-way communication

Communicate

• Demonstrates courtesy and effectiveness when dealing with others in day-to-day communication in line with company values
• Ensures relevant information is shared with appropriate stakeholders "